Leave, Attendance & Work Scheduling

Manage Leave, Attendance and Work Schedules with Greater Clarity

HRPro helps Hong Kong organisations manage leave applications, attendance records, work schedules, shift arrangements, and approval processes through one integrated HR system.

Give employees a convenient way to submit requests, help managers make timely decisions, and provide HR teams with clearer workforce records.

Bring Daily Workforce Records Together

Managing leave, attendance, and work schedules often involves multiple spreadsheets, paper forms, messages, and manual follow-up. HRPro brings these connected processes into one system, helping organisations maintain more organised records and improve visibility for HR teams and managers.

Hong Kong employers are required to keep wage and employment records, including periods of leave and holidays entitled to and taken, together with relevant payment details.

Leave Management

Manage different leave types, balances, applications, approvals, and leave records in a more structured way.

• Define leave types and leave entitlement rules according to company policy.

• Maintain annual leave, sick leave, maternity leave, paternity leave, no-pay leave, and other leave records.

• Calculate and update leave balances based on configured rules.

• Allow employees to submit leave applications through the Employee Portal.

• Route applications to authorised managers for review and approval.

• Provide HR and managers with leave balances, application status, and leave history.

Under Hong Kong’s Employment Ordinance, employees on a continuous contract are entitled to paid annual leave after each 12-month period of employment. Entitlement starts at seven days and increases progressively, up to 14 days, according to length of service.

Attendance Management

Maintain attendance and working-time information in an organised format for daily administration and reporting.

• Record attendance, absences, late arrivals, early departures, and overtime.

• Review attendance data by employee, department, location, or selected period.

• Support attendance records from approved working-time or clocking arrangements.

• Highlight exceptions for HR or manager review.

• Generate attendance reports for operational review and payroll preparation.

• Keep attendance information connected to leave and work-schedule records.

Where the statutory minimum wage applies and wages are below the applicable monthly monetary cap, Hong Kong employers must include the total hours worked in the relevant wage and employment records.

Work Scheduling and Rosters

Plan regular working patterns, shifts, rest days, and roster arrangements with better visibility.

• Define standard work schedules and flexible working patterns.

• Assign shift and roster arrangements to employees or groups.

• Maintain working-day, rest-day, and working-hour information.

• Review schedule changes before they affect payroll and attendance processing.

• Give employees appropriate access to view their assigned schedules.

• Produce reports to support workforce planning and administration.

For employees under a continuous contract, Hong Kong law provides at least one rest day in every seven-day period. Where rest days are irregular, the employer must notify employees before the beginning of each month, including by displaying a roster.

Support Clearer Approvals and Communication

HRPro helps reduce follow-up work by giving employees, managers, and HR teams a clearer process for leave requests and related actions.

• Employees can apply for leave through the Employee Portal.

• Managers can review requests and make approval decisions.

• HR can monitor pending applications and maintain the official record.

• Relevant leave information can be reflected in attendance and payroll-related workflows.

• Authorised users can review records when handling employee or management enquiries.

Designed for Different Work Arrangements

Whether an organisation follows a standard office schedule, shift work, roster-based operations, or different policies across departments, HRPro can be configured to support practical workforce administration requirements.

• Centralise leave, attendance, schedules, and employee records.

• Support company-specific leave policies and approval arrangements.

• Improve visibility for managers while retaining HR oversight.

• Provide employee self-service access for greater convenience.

Request a Demonstration

See how HRPro can help your organisation manage leave applications, attendance records, work schedules, and employee self-service through one integrated system.